15 ChatGPT Prompts for Email Writing (Professional & Personal)

Write a professional introduction email from me to [recipient name/position]. I am a [your position/background] specializing in [your expertise]. We have a mutual connection through [mention connection if any]. I'm reaching out because [specific reason that provides value to them]. Include 2-3 relevant accomplishments or insights that would matter to them specifically. Keep it under 200 words, conversational but professional, and end with a clear but low-pressure next step.

Create a follow-up email to [client name] regarding [specific project/proposal/meeting]. We last spoke on [date] about [topic]. Include: 1) A brief reminder of our previous interaction, 2) The value I've already provided or am providing, 3) A clear but non-pushy call to action, and 4) An additional resource or insight they might find helpful. Make the tone professional but warm, and keep it concise (150 words max).

Draft an email requesting a [meeting/call] with [recipient name/position]. The purpose is to discuss [specific topic] which would benefit them by [specific value proposition]. Suggest 2-3 specific time slots on [dates]. Include a brief agenda with 2-3 bullet points of what we'll cover. The email should be concise (under 150 words), respectful of their time, and include a clear subject line suggestion.

Write an email addressing a [specific issue/mistake] with [client/customer/colleague name]. The situation is [brief description of what happened]. Take responsibility without making excuses, express genuine understanding of any inconvenience caused, and propose a specific solution: [your proposed resolution]. End with a commitment to prevent similar issues and a question that allows them to provide additional feedback. Tone should be professional, sincere, and solution-oriented.

Draft an email declining [specific request] from [person/organization]. The reason is [brief explanation]. Strike a balance between being firm and maintaining a good relationship. If possible, suggest an alternative [person/resource/timeline] that might help them. Express appreciation for being considered and, if appropriate, leave the door open for future collaboration. Keep it concise, respectful, and clear.

Create a persuasive email pitching [your product/service/idea] to [recipient name/position]. They are currently facing [specific challenge/pain point]. Open with a compelling hook related to their situation. Explain how my [product/service/idea] addresses their specific needs by [key benefits]. Include 1-2 brief examples of results or testimonials. Address potential objections preemptively. End with a clear, specific call to action. Keep it under 300 words with short paragraphs and bullet points where appropriate.

Write an email requesting [specific feedback/information] from [recipient name]. I need this for [explain purpose and why it matters to them or the broader goal]. Make the request specific and easy to respond to with 3-4 clear questions or points I need feedback on. Specify a reasonable deadline of [timeframe]. Keep it concise and appreciative of their time and expertise. Include a subject line suggestion that will get their attention.

Draft a job application email for the [position title] at [company name]. The job posting is looking for someone with [key requirements]. Highlight my relevant experience as [your current/past role] where I [2-3 key achievements that match their needs]. Mention something specific about the company that excites me, specifically [company initiative/value/product]. Show enthusiasm without sounding generic. Keep it concise but compelling, with a clear call to action regarding next steps. My resume is attached.

Write an email reconnecting with [person's name], an old [friend/colleague/classmate] I haven't spoken with in [timeframe]. We used to [share activity/work together/etc.]. Open with a warm but not overly apologetic acknowledgment of the time gap. Include a brief update on my life focusing on [1-2 significant developments]. Ask about their life with 2-3 specific but not intrusive questions. Mention a shared memory. Suggest a low-pressure way to reconnect if they're interested. Keep it warm, authentic, and not making them feel obligated.

Create a thank you email to [person's name] for [specific thing they did]. Explain specifically how their [action/gift/help] impacted me by [describe effect]. Add a personal touch by mentioning [shared experience/inside reference]. If appropriate, offer to [reciprocate/meet up] in the future. Keep it genuine, specific, and warm without being overly effusive. Suggest a subject line that will make them smile.

Draft an invitation email for [type of event] on [date] at [location/time]. The occasion is [reason for gathering]. Include essential details about what to expect, including [food/activities/dress code/special instructions]. Convey enthusiasm and make it clear why I'd love for them specifically to attend. Include RSVP instructions with a deadline of [date]. Make it personal and warm while providing all necessary information clearly.

Write a congratulatory email to [person's name] for [specific achievement]. Express genuine enthusiasm about their accomplishment. Include a specific detail that shows I understand the significance of this achievement and the work it took. Share how their success has [inspired me/benefited others/etc.]. If appropriate, suggest a way to celebrate or connect. Keep it warm, specific to them (not generic), and positive without sounding envious.

Create a thoughtful message expressing support to [person's name] who is going through [difficult situation]. Acknowledge their situation without platitudes or minimizing their experience. Offer specific support I can realistically provide, such as [concrete offer of help]. Let them know I'm thinking of them without expectations of a response. Keep it genuine, compassionate, and focused on them rather than my feelings about their situation. The tone should be warm but not overly emotional.

Rewrite the following email to adjust the tone to be more [desired tone: friendly/formal/assertive/empathetic/etc.] while maintaining the core message. The recipient is [relationship to me] and the context is [brief context]. Here's my draft: [paste your draft email]. Highlight any phrases you've significantly changed and explain why the new tone is more appropriate for this situation.

Review this email draft and suggest improvements for clarity, impact, and professionalism. The recipient is [recipient details] and my goal is to [desired outcome]. Here's my draft: [paste your draft email]. Analyze it for: 1) Clarity and organization, 2) Tone appropriateness, 3) Potential misunderstandings or negative impressions, 4) Effectiveness of subject line and opening, 5) Strength of call to action. Provide specific suggestions and an improved version.